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PLEASE READ THIS PRIVACY POLICY CAREFULLY

You may obtain additional information or clarify any questions about this

Policy by sending your queries to:

APEL – A/C Privacy Officer

dos Estados Unidos da América, n.º 97, 6.º Esq.1700-167 Lisboa

or

Email address: book@apel.pt

 

1. Framework

A APEL, Associação Portuguesa de Editores e Livreiros, legal entity n.º 500 955 840, headquartered at Av. Estados Unidos da América, 97 – 6.º Esquerdo, 1700-167 Lisbon (“APEL”), is the entity responsible for organizing Book 2.0 # Future and for processing the personal data of all those who register as speakers and/or participants of Book 2.0 #Future and who visit the website https://book.apel.pt/ (“Site”).

APEL is obliged to comply with the applicable legislation regarding the collection and processing of personal data.

This Policy helps you understand how we collect, process, and protect your personal data.

As a rule, it is possible to browse the Site without providing personal information.

However, at times information is required for registration as a participant or speaker at Book 2.0 #Future or when subscribing to the Newsletter.

By providing your personal data to APEL, you acknowledge and consent that it will be processed in accordance with this Policy.

2. Personal Data

“Personal Data” means any information, of any nature and regardless of the medium, including sound and image, relating to an identified or identifiable natural person (data subject). A person is considered identifiable if they can be identified directly or indirectly, particularly by reference to an identifier such as a name, identification number, location data, electronic identifiers, or one or more elements specific to their identity, including physical, physiological, mental, economic, cultural, or social identity.

3. Categories of Data Collected

The data that APEL may collect includes, without limitation:

  1. Identification data (such as name, username, gender, nationality, tax ID number, address, postal code, city, phone contacts, email address, image, the country where the user is located, among others);
  2. Professional or institutional data (such as professional roles or positions held);
  • Any special category data requested by APEL for specified purposes.

Personal data may be requested when subscribing to Newsletters, browsing the website, or registering as a speaker or participant in Book 2.0 #Future.

4. Purposes of Data Collection and Processing

All personal data accessed by APEL will be processed to communicate with participants and speakers and to distribute the Book 2.0 Newsletter (Marketing).

5. Legal Basis for Processing Personal Data

Without prejudice to the provisions of the law regarding legal entities, the processing of personal data of natural persons for Marketing purposes is based on the data subjects’ consent or legitimate interest. Providing a personalized service tailored to each user also requires processing their data; thus, APEL has a legitimate interest reflected in the creation of profiles based on the information collected under this Policy, enabling the improvement of user experience.

6. Transfer of Personal Data: Subcontractors and Third Parties

APEL may also share personal data with institutional partners or public entities when necessary for organizing or carrying out activities related to Book 2.0 #Future.

Personal data may also be shared with institutional partners such as the Parliament or the European Commission, always in accordance with data protection legislation.

APEL may use subcontractors for all or part of the purposes identified above, as well as for maintenance, hosting, and management of its systems and IT equipment, under legislation regulating personal data processing. These entities are required to maintain confidentiality and ensure security regarding the personal data stored by APEL to which they have access, and may not use such data for any other purposes.

7. Data Subject Rights and Complaints

Under applicable law, data subjects may exercise, at any time, a set of rights, namely:

  • Right of access: the data subject has the right to obtain confirmation of whether personal data concerning them is being processed and, if so, the right to access such data;
  • Right to rectification: the data subject has the right to request, at any time, the rectification of their personal data and to have incomplete personal data completed, including by providing an additional statement;
  • Right to erasure: the data subject has the right to obtain the erasure of their data when one of the following applies:
  1. The data is no longer necessary for the purpose for which it was collected or processed;
  2. The data subject withdraws consent on which processing is based and there is no other legal basis for processing;
  3. The data subject objects to processing under the right to object and there are no overriding legitimate grounds for processing;
  4. The data has been unlawfully processed;
  5. The data must be erased to comply with a legal obligation to which APEL or the subcontractor is subject.
  6. Under applicable law, APEL is not required to erase data to the extent processing is necessary for compliance with a legal obligation or for the establishment, exercise, or defense of legal claims.
  7. Right to restriction: the data subject may obtain restriction of processing if one of the following applies:
  8. If they contest the accuracy of the data, during the period necessary to verify its accuracy;
  9. If processing is unlawful and the data subject opposes erasure, requesting restriction instead;
  10. If APEL no longer needs the data for processing purposes, but the data is required by the data subject for legal claims.
  11. Right to data portability: the data subject has the right to receive their personal data in a structured, commonly used, machine-readable format and to transmit that data to another controller if:
  12. Processing is based on consent or a contract; and
  13. Processing is carried out by automated means.
  14. Right to object: the data subject has the right to object, at any time and on grounds relating to their particular situation, to processing based on legitimate interests or when processing is carried out for purposes other than those for which the data was collected.

These rights must be exercised through a written request addressed to APEL at info.book@apel.pt or by letter to: Avenida dos Estados Unidos da América, n.º 97, 6.º Esq.1700-167 Lisbon.

Without prejudice to the above and any other administrative or judicial remedy, anyone who has provided their personal data may lodge a complaint with the Portuguese Data Protection Authority (CNPD), whose contacts are available at https://www.cnpd.pt/, or with another competent supervisory authority under the law, if they believe that APEL’s processing of their data violates the applicable legal regime.

8. Personal Data Retention Period

Personal data is retained only for the period necessary for service or product provision, or for compliance with legal obligations, and until the data subject expressly requests its erasure.

9. Links to Third-Party Websites

The Site may include links to other websites. This Privacy Policy does not apply to third-party websites; therefore, if you visit another website via a link on the Platform, you should read its privacy policy.

APEL is not responsible for the privacy policies or content of third-party websites.

10. Changes to the Privacy Policy

APEL reserves the right to modify, add, or revoke this Privacy Policy, in whole or in part, at any time, without prior notice and with immediate effect.

Any changes will be posted immediately at this online address; thus, APEL recommends regular consultation of this page.